Zoom recording setup for a JuryTap session

One page. Do this once in the Zoom web settings, then check the two session-day boxes. Goal: one audio file per juror, so workstream C can diarize by file instead of by voice. Zoom's menu names drift; the setting names below are current as of 2026-09 and are worth a 30-second re-check.

Once, in zoom.us > Settings > Recording (web, not the desktop app)

Setting Value Why
Cloud recording On Files land in Zoom's cloud; nothing depends on the host laptop surviving
Record active speaker, gallery view and shared screen separately Gallery view on One video with every juror's face; skip active speaker
Record a separate audio file of each participant On The whole point. Also under Local recording; turn it on there too as a fallback
Audio transcript Off Zoom's transcript is not diarized per file; we make our own
Display participants' names in the recording On Cross-checks speaker mapping later
Add a timestamp to the recording On Aligns audio with JuryTap's event log (set pushed / closed times)
Automatic recording Cloud, on start Removes "did you hit record" from the runbook
Recording consent / disclaimer On, ask participants to consent Jurors get a prompt; a refusal is visible before anything is said
Require password to view cloud recordings On Work product
Recording owner You (the JuryTap host account), not the partner Only the owner can download per-participant files

Also: Settings > Meeting > "Allow participants to rename themselves" Off. Per-participant audio files are named by display name; the coordinator should set each juror's name to match the JuryTap juror list before start.

Session day

  1. Start the meeting from the owner account. Confirm the red "Recording" badge and that jurors saw the consent prompt.
  2. In the participant list, fix any display name that does not match JuryTap's juror names before the first set is pushed.

After

  1. Zoom > Recordings > the meeting > "Download" gives audio_only, gallery_view, and an Audio Record folder with one M4A per participant.
  2. Save the folder next to the CSV export; name it zoom/<session-id>/. Note the path in memory/first-real-session-baseline.md.
  3. Delete the Zoom cloud copy once the download is verified (work product, retention).

Limits worth knowing: separate audio files need each juror to be an actual meeting participant (not dial-in via a shared room), and a juror who joins by phone audio gets a file named by phone number. Breakout rooms are recorded only by whoever is inside them; keep deliberation in the main room.